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Printing costs are one of the most complained about office expenses. There are some ways you can save money without reducing quality. But, first make sure you know how much your a print a month or even a year to make sure these pointers will really help you.

Shop for a printer that meets your real needs.  If you have high volume printing, a high end laser printer may be the most cost effective as they are low cost per page saving you money in the long run. That budget inkjet printer may be costing you a ton in ink because of the higher per page cost.

Be skeptical of low-cartridge warnings. Warnings that a given color cartridge is running low and needs to be replaced often start well before the ink level is actually a problem. The accuracy of such warnings can vary greatly between printer brands and models, and you don't want to waste ink and money by replacing the cartridges too soon. In time you'll learn whether your printer's warnings are dire or premature. Until then, don't rush to replace a cartridge, unless you notice degradation in the output quality, or if you are starting a large and vital print job.

Take care of your ink and toner. With older ink cartridges, particulates may come out of solution and clog the nozzles. Don't overstock on ink cartridges so they extend past their "use by" date. Do you really do enough printing that would require you to use large capacity cartridges? Purchase the cartridges that really match your printing needs. You should give your printers nozzles a cleaning on a regular basis anyway. Your printer should have a setting that will clean and then print a test page. 

With laser printers, toner will settle over time, causing it to be unevenly distributed on the printed page, causing faded areas and/or streaking. If your laser print quality is deteriorating, remove the toner cartridge from the printer and shake or rock it from side to side five or six times. You may be able to do this several times before the cartridge actually needs replacing.

Third-party inks may save you money, but you do run a risk of losing money in the long run if you don’t do your research. These are the guys who claim their cartridges are compatible with given printers, at a considerable cost savings from the cartridges offered by the manufacturers. Yes, it really is cheaper and some of them work well. But sometimes you'll pay an even higher price in headaches they cause if you don’t buy from a reputable company. Some third-party inks have been known to degraded output quality and cause the nozzles to need frequent cleaning. Do a search for reviews on the ink company and make sure they can do what they say they can do before you buy

Changing your font can save you more money than you think. Garamond, Times New Roman and Century Gothic have been proven to use up to 30% less ink than other more popular fonts. Fancy fonts are imperative in your marketing pieces, we get that. But consider using one of these ink saving fonts for internal reports and correspondence. 

Use the duplex function on your printer. It won’t save you money on ink or toner, but it will cut down on paper usage lowering the cost of your overall printing costs. 

 

About Baseline Apex Imaging:

Baseline Apex Imagining has been serving the Great Houston area since 1991. They are an authorized reseller for HP, Lexmark, Canon and Xerox. Baseline provides service and supplies for all printers, copiers, fax machines and plotteres.

Contact:

Gabriel Matta

gaby@baselineapex.com

281-558-0026